The "Event Booking" module allows teachers and administrators to create a system of physical events in which users can register through the platform. To configure an event you need to follow simple steps, let's see them together.
To ensure that the organization of the events on the platform is clearer and more orderly, it is first of all good to divide them into categories . If there are, for example, events relating to "Marketing and Communication" it will be appropriate to create the relevant category and then insert the event within it.
Let's first see how to create a new category.
Creating a new category
Go to Administration / Booking management / Category.
Click on the "Add" button and enter the name of the new category and then click on the "New category" button.
At this point we can proceed with the creation of a new event.
Creating a new event
Go to Administration / Booking Management / Events
Click on the New event button and enter the data relating to:
• the course to which the event is associated
• Start date
• Date by which it is possible to register
• Maximum number of participants
Using the active menu next to each event, it is possible to:
• assign the users who will be able to register for the event;
• modify the data;
• delete the event.
How to assign users to an event
By clicking on the “Assign users” icon, we can indicate which users can register for that event.
We can select them individually or through the "Groups" or through the "Roles".
In our example, we will insert them individually by putting the check in relation to each user who can register.
To manage the event booking go to Administration / Elearning / Booking management / Reservations.
From this page it is possible to create new events or manage the events already created, using the active menu that can be selected next to each event.
By clicking on the various icons in order, you can:
• check the list of members;
• directly enroll users;
• change the details;
• delete the event.
Warning: if the "Reservations" module is not present in the course menu, it will be impossible for users to register for related events.
Now that we have configured our event from the back end, let's see how a user can book an event from the front end.
User registration for an event
Following our example, the user will have to enter the “Effective communication” course with which the event is associated.
We have added the "Reservations" module in the "Social Area" menu item.
Of course, like all menu items, it can be assigned to any section of the course menu.
To book for the event, the user simply has to (obviously the user must have been previously assigned by the administrator to this event as written in the paragraph "How to assign users to an event".
At that point, you simply need to confirm your data and click on the "Save changes" button
The user is thus registered for the event. If you wish to unsubscribe, simply click on the "Cancel Registration" button
The user of Administrator, Teacher level or in any case with modification permissions has a series of more possibilities.
Event booking management on the Front End side
Once the administrator has entered the course and clicked on the booking / registration management module, he will see the following screen:
By clicking on "Show registered users", you can view the names of users registered for the event
Clicking on the "Assign users" button you can force the booking of the event to selected users
By clicking on "Send mail" you can send an email to users registered for the event
By clicking on "Edit" you can change the event
By clicking on "Delete" you can delete the event
By clicking on "Who can register for the event" you can change the permissions for viewing the event.